Presentation Guidelines

Oral Presentations

Oral presentations have a duration of 14 minutes, followed by 3 minutes of Q&A, and 1 minute for switching the speaker.

Please specify the presenter of the presentation in EDAS. Please provide / update your (brief) CV in EDAS.

At the conference: Please present yourself to the Session Chair in advance of the session.

Please prepare your talk such that you will end on time. Session chairs will be advised to keep a strict timing.

Hardware

There will be a Windows-based notebook available in the conference room that you can use to upload your presentation. Your presentations (Microsoft Powerpoint or Adobe PDF) will be accepted in USB Flash Drive form. If absolutely needed, speakers may also bring their own notebook or other media device, but they have to test if the connection with the projector works correctly well before the session begins. If you plan to present a video or show any demos, it may be advisable to bring your own notebook. Audio playback will be possible via audio jack.

Bring a Backup

If you want to use your own notebook, be sure to bring a backup copy of your presentation with you to the conference. USB/Flash drives are preferred.

Microsoft PowerPoint and Presentation Tips

  • Embedding media: PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file.
  • Streaming: If you want to stream media, it is advised to use local playback instead, as sufficient speed of the WiFi connection cannot be guaranteed at all times.
  • Fonts: Widely used sans serif fonts such as Arial or Helvetica is recommended for clarity and compatibility. Confirm a font size of at least 24 points for body text and 36 to 40 points for headings. Light colored text on a dark background is advised. Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.
  • Format: The best use of the given presentation space (screen) can be achieved by presenting in 16:9.

Poster Presentations

Each author will be provided with a board area (A0, 841 x 1189 mm, upright/portrait format).

Please upload your poster presentation as as PDF or Powerpoint (PPTX) until May 30, 2019 in EDAS. Please also specify the presenter of the poster in EDAS.

Posters should be set up before 9 am of the day of the poster presentation and removed in the evening after the session.

  • “Poster Madness”: Before each poster session, there will be a “Poster Madness” talk. Here, each author gives a very short (=1min!) flash presentation (i.e. “pitch”) that highlights what their poster is about and why it will be great to come and look at it. Please use the 16:9 to make the best use of the given presentation space (screen).
  • Numbering: Each board will be numbered. Be sure to place your poster on the board number that appears in the final program for your poster.
  • Mounting the poster: Push tacks or velcro adhesive will be provided by the Conference Secretariat to mount your poster.

Poster Creation Tips

  • Size: A0, 841 x 1189 mm, upright/portrait format
  • Fonts: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt.
  • Text size: Text, figures, and photographs should be readable from a distance of 1 m.
  • Content: Use short phrases and “bulleted” text throughout the poster; avoid long narrative paragraphs.
  • Handouts and demos: Authors are encouraged to provide handouts, e.g., preprints, extended abstracts, copies of poster panels, etc. You may also bring additional battery-operated audio or visual aids to enhance your presentation.